Vacancy - Bilingual Secretary

DUTIES AND RESPONSIBILITIES

Under the general supervision of the Coordinator of CAR/RCU and the direct supervision of the SPAW/AMEP Programme Officer,  the incumbent will be responsible for pursuing the following duties:

• Assist with the preparation of documents, drafting correspondence and making travel arrangements for supervisor
• Assist in the preparation of meetings, type the agenda, list of participants and working documents for the meetings as well as send out invitations to the meeting participants; provide secretarial services during meetings by tying and distributing reports of meetings as required;
• Review documents in Spanish/French produced by the RCU and provide unofficial translation from Spanish/French to English and vice versa
• Maintain listserve for SPAW/AMEP Regional Programme, disseminate information to SPAW/AMEP Contracting Parties (governments) and partner organizations;
• Assist in the updating of the webpage of UNEP-CAR/RCU and/or the project webpage and keeping it up-to-date with the relevant information;
• Handle queries pertaining to the substantive office, receive telephone calls, answer routine queries and receive visitors for the Programme Officer;
• Assist in and undertake other tasks as per the request of the office.

QUALIFICATIONS AND EXPERIENCE REQUIRED

• Completion of Secondary school or equivalent required.  Post-secondary Secretarial training required.
• Minimum of four years experience relevant to the job
• Fluency in Spanish and French
• Passing of the UN Secretarial Test.

LANGUAGE REQUIREMENTS AND OTHER SKILLS

• English and French are the working languages of the United Nations Secretariat.  For the post advertised fluency in oral and written English, Spanish and/or and French is required. 
• An excellent knowledge of word processing software and good knowledge of other office applications such as databases and spreadsheets required.

SALARY

GS-4 Step 1: Jamaican Dollars 1,291,437.00   gross per annum, rising subject to satisfactory service in accordance with the schedule of increments, set out in the Staff Regulations and Staff Rules.