---

Project Workplan Revision 1.1 - Public PROJECT FOR STRENGTHENING THE CAPABILITIES FOR MANAGING COASTAL AND MARINE ENVIRONMENTAL RESOURCES IN THE WIDER CARIBBEAN REGION Prepared For The United Nations Environment Programme and The Inter-American Development Bank March, 1997 

---

TABLE OF CONTENTS 
I. BACKGROUND 

II. OBJECTIVES  
2.01 Sub-Project I 
2.02 Sub-Project II 

III. GENERAL PROJECT DESCRIPTION  
3.01 Overview of the Project  

IV. TASKS AND ACTIVITIES  
4.01 Project Management and Coordination  
4.02 Monitoring, Reporting and Evaluation  
4.03 Sub-Project I, Phase I  
4.04 Sub-Project I, Phase II 
4.05 Sub-Project I, Phase III 
4.06 Sub-Project II  

V. PERSONNEL 
5.01 Personnel Requirements  

VI. TIMETABLE  

VII. SCHEDULE OF EXPENDITURES FOR IDB COMPONENT n/a 

VIII. SCHEDULE OF EXPENDITURES FOR UNEP COMPONENT n/a 

ANNEX I: PROJECT CHRONOGRAM n/a 

ANNEX II: LIST OF ACRONYMS  

---

PROJECT FOR STRENGTHENING THE CAPABILITIES FOR MANAGING COASTAL AND MARINE ENVIRONMENTAL RESOURCES IN THE WIDER CARIBBEAN REGION

I. BACKGROUND 

Contents

The history of this project can be traced back to 1988 when the Caribbean Regional Co-ordinating Unit (CAR/RCU) of the United Nations Environment Programme (UNEP) approached the Inter-American Development Bank (IDB) to request short-term technical assistance to prepare a project proposal for a technical cooperation program in the areas identified as common priorities. These areas included: 

1. Development of information systems as a tool for natural resources management; 

1. Technical assistance to governments for development of environmental legislation and institutional strengthening; and 

1. Inter- and intra-regional exchange of expertise on natural resources management. 

The Fifth Intergovernmental Meeting of the UNEP Caribbean Environment Programme (CEP) passed a resolution in 1990 to strengthen the information systems for the management of marine and coastal resources. The subsequent strategic action plan identified Information Systems for the Management of Marine and Coastal Resources (CEPNET) as one of the mutually reinforcing programs of the CEP. This lead to the request to the IDB to fund a study on the possibility of providing technical assistance. 

The final report of the short-term technical assistance mission formed the basis for the non-reimbursable technical co-operation agreement between UNEP and IDB. The agreement was signed by both parties in the fall of 1994. The total approved funding for the Project is US $1,361,000 with an IDB component of US $1,000,000 and a UNEP component of US $361,000. 

Since the signing of the agreement in 1994, there have been a number of delays in getting the project underway. The project was finally able to begin with the hiring of the Project Manager and the CEPNET Programme Officer in the fall of 1996. 

---

II. OBJECTIVES 

Contents

The main objective of the Project is to strengthen the coastal and marine resources management capabilities of the 17 IDB Bank member countries participating in the United Nations Caribbean Environment Programme: Bahamas, Barbados, Belize, Colombia, Costa Rica, Dominican Republic, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Panama, Suriname, Trinidad and Tobago, and Venezuela. 

The Project consists of two Sub-Projects which have the following objectives: 

2.01 Sub-Project I: Caribbean Environment Programme Environmental Systems Information Management System 

2.01.1 Help develop an Information Management System (IMS) for the Caribbean Environment Program Environmental Information System (CEPNET). This sub-project will improve and expand the CEPNET IMS by: 

(a) Strengthening the environmental management potential of national agencies by improving their information management capabilities; and 

(b) Assisting the Caribbean Regional Co-ordinating Unit (CAR/RCU) to organize and disseminate environmental databases and information on coastal and marine issues. 

2.01.2 Establish regional information systems in six designated environmental agencies (National Focal Points) of Barbados, Dominican Republic, Jamaica, Nicaragua, Trinidad and Tobago, and Venezuela, through pilot programs; and 

2.01.3 Strengthen the central role of the Caribbean Regional Co-ordinating Unit. 

2.02 Sub-Project II: Technical Advisory Services (TAS) 

2.02.1 Strengthen the capabilities of Caribbean Regional Co-ordinating Unit to provide expert assistance in environment and natural resources management to the seventeen participating countries by developing the Technical Advisory Services (TAS). 

---

III. GENERAL PROJECT DESCRIPTION 

Contents

3.01 Overview of the Project 

In several ways, the passage of time before the project could be initiated may have positive benefits that far outweigh the negative perceptions and problems which currently exist. The project can now move forward with creative and exciting developments that were simply not possible, even one or two years ago. The net result is a program that will be more easily sustainable in the future, will reach a far larger potential group of users, and will better meet the objectives as identified for the project. It is the explosive growth of the Internet and the World Wide Web, and their associated developments, that make this possible. The connectivity to the Internet will be the backbone of this project. 

The early stages are designed to build an internal information management system infrastructure within the Caribbean Regional Co-ordinating Unit. Integral to the development is the training element that will provide CAR/RCU staff with the necessary knowledge and skills to appropriately and efficiently contribute to the project. That strong internal foundation will then enable the creation of the external information management system and the important Internet connectivity with state-of-the-art functionality. 

The Internet functions will include a query engine, metadata databases, links database, Web-based geographic information system and a host of coastal and marine environmental information such as databases, reports, and documents. These functions, as developed on the external CAR/RCU CEPNET Web Server, will provide the model system for the subsequent implementation in the Pilot Network Program countries. Technology transfer and personnel training are integral features in this phase of the project. 

As the Pilot Network Program countries populate their databases, the project team will work closely with their experts to create a 'State of the Coasts' report for the whole or part of their country as circumstances warrant. This report is a very important element in that it will demonstrate and showcase the use of the information management system to create important and useful analyzed information using coastal and marine environmental resources. 

The knowledge and skills acquired in the previous stages of this project will contribute to the services that will be provided to other IDB member countries in the Technology Advisory Services. These services will be the culmination of all prior developments and should open the way for follow-on projects using new or additional funding. 

---

IV. TASKS AND ACTIVITIES 

Contents

4.01 Project Management and Coordination 

4.01.1 Project Requirements and Implementation Strategy 

This task begins upon arrival of the Project Manager and represents the formal start of the Project. The activities include an in-depth review of the extensive UNEP documentation and files, CAR/RCU project team meetings, and meetings with IDB project staff. An implementation strategy addresses the process for initiating the project. Overall, this task sets the stage for all subsequent project developments. 

4.01.2 Develop Workplan 

The Project Manager is responsible for producing a detailed workplan that addresses the tasks and activities, personnel requirements, timetable and budget for the project. The workplan is submitted to both the IDB and UNEP, possibly in different formats, to meet the respective organizational requirements. The workplan is also an essential document required as a pre-condition for the disbursement of IDB funds. 

4.01.3 Human Resources Planning 

This critical task further details the personnel requirements identified in the project workplan. Appropriate terms of reference, job descriptions and staffing timetables will be produced. Staffing actions will be initiated in accordance with the project timetable. Hiring procedures and selection processes must follow both UNEP and IDB guidelines. 

4.01.4 Funds and Budget Planning 

A financial monitoring system will be setup by the CAR/RCU Administration/Funds Officer and the Project Manager. Processes will be developed to ensure compliance with both UNEP and IDB funds management requirements. Budgetary status reports will be produced on a regular basis. 

4.01.5 Project Information and Promotion 

An important element of the project is to provide regular information about the status of developments and to promote involvement in the program by a wide-variety of parties. Various instruments will be used including articles in CEP's quarterly newsletter, CEPNEWS, and establishment and publication of a monthly, or more frequent, electronic CEPNET newsletter on the World Wide Web using the current CAR/RCU homepage. This homepage temporarily resides on a Web server operated by the UNEP Regional Office for Latin America and the Caribbean (ROLAC), in Mexico City. The contents of that homepage will be relocated to the CEPNET server when it becomes operational. 

Other UNEP servers will provide links to the CEPNET server. The Project will also investigate establishing similar linkages from the IDB server and from other systems with strong Caribbean environmental information content. Additionally, an ad-hoc 'experts' network will be created to dispense information and to seek input and discussion on specific elements of the Project. There will also be a concerted effort to promote the Project to potential donor and cooperating/partner organizations and to exploit opportunities for sharing resources and bringing in additional funding or in-kind assistance. 

4.01.6 Future Plans and Implementations 

An important activity, especially in the latter half of the project, is to address issues such as the medium- to long-term sustainability of the developments, expansion to additional countries, and to identify and develop future funding sources. A summary report will be prepared and will include recommendations from each Pilot Network Program country. 

4.02 Monitoring, Reporting and Evaluation 

4.02.1 Project Initiation Workshop 

A 1.5 day 'brainstorming' workshop will kickoff the project. A small group of approximately six persons, who are viewed as persons with creative ideas and visions, and who have a good understanding of information management issues in the Caribbean, will be invited to participate in the session. The IDB and CAR/RCU will also participate. The objectives of the brainstorming are to conceptualize a near and long-term CEPNET, to develop a creative but realistic draft overview of the project workplan, and to clearly identify the major project activities and deliverables. 

4.02.2 Technical Advisory Group 

The Technical Advisory Group (TAG) will be established to monitor the technical developments associated with the Project. TAG members will provide detailed feedback and recommendations on technical implementations including the internal and external CEPNET servers, network linkages, electronic communications, system and Internet development standards, and databases. In addition, the TAG will prepare and submit reports on the developments and implementations. 

Six persons will be invited to participate in this group, plus the Project Manager and an IDB representative. The invited members will be selected based on their demonstrated knowledge of information management systems and Internet related technologies, coastal and marine environmental resources issues, and their strong interest in the success of the CEPNET project. In addition to regular correspondence by e-mail and other communication tools, there will be four formal two-day meetings of the TAG (June 1997, November 1997, June 1998 and October 1998). 

4.02.3 Programming and Evaluation Committee (PEC) 

The PEC will be comprised of one representative from IDB, two from the CAR/RCU, and three members from the Monitoring Committee and Bureau of Contracting Parties of the CEP. The PEC will provide the necessary liaison between the project team and representatives of the CEP countries. The PEC's work shall include an on-site evaluation of the fully integrated database management system at CAR/RCU headquarters, an assessment of the proposed training and implementation programs and a review of the terms of reference for the external evaluation of the Project. 

Three meetings will be held (June 1997, January 1998 and November 1998). The November 1998 meeting will take place at the completion of the Project and the external evaluation in order to review the final report, assess the success of the programs and direct any improvements that may be deemed necessary. The PEC may also conduct on-site inspections of installations in the participating Pilot Network Program countries and hold discussions with representatives of the ministries responsible for the environment or the technical focal point as appropriate. 

4.02.4 Progress Reports 

Progress reports will be prepared quarterly, with the first report due in March 1997 and the final report in September 1998. The reports will contain a review of tasks undertaken and completed, relevant information concerning these tasks, and a program for the activities to be realized in the next three months. A report outlining the internal and external evaluation of the Project will be submitted with the March 1998 report. That report will also contain a draft terms of reference for the external evaluation. 

4.02.5 Special Reports 

(a) Technical reports will be prepared by the various members of the consulting project team. The appropriate expert will be responsible for detailed reports on the technical implementations including conceptual design, logical and physical design and applications programming. These reports will be submitted as annexes to the progress reports. 

(b) Reports on the training programs and accompanying documentation and manuals to be issued will be submitted as annexes to the progress reports. 

(c) All short-term consultants will submit reports to the CAR/RCU covering their work and findings, which will be submitted as annexes to each progress report and to the final report. 

(d) The Technical Advisory Group will be responsible for submitting reports on the developments and implementations. These will be appended to each progress report and to the terminal report. 

4.02.6 Financial Reports 

Financial reports will be prepared on the Project and the execution, specifying the sources of funds and the use of the IDB contribution and UNEP/RCU counterpart. The reports will be submitted in November 1997 and within sixty days of the final disbursement period. 

4.02.7 Terminal Report 

The terminal report will contain an evaluation of the success of the overall Project in relation to the development of the networking and information management system and the implementation of the Pilot Network Programme. The report will contain samples of all documentation prepared for the Project. 

4.02.8 Internal Evaluation 

An internal evaluation of the execution of the Project will be undertaken to measure the success of the Project in meeting specific targets and end-user surveys. The evaluation will include, at a minimum, a review of the following: 

(a) Training programs; 

(b) Operations of the Pilot Network Program; 

(c) Operations of the network and information management systems implemented; and 

(d) Operations of the Technical Advisory Group. 

4.02.9 External Evaluation 

An external evaluation will be conducted to determine the success of implementation of the information management system, and to discern possibilities for expansion of the system to additional countries. This will be conducted in September 1998 in order to provide input to the PEC meeting in November 1998 and for inclusion in the terminal report. The draft terms of reference for the external evaluation will be prepared by the CAR/RCU and submitted to the IDB with the second progress report in January 1998. 

4.03 Sub-Project I, Phase I: Internal CEP Network (Intranet) 

4.03.0 Overview 

The development of a CEP Intranet is critical to achieving the objectives of Sub-Project I, in particular: 

(a) Objective 2.01.1(b), the development of an information management system to assist CAR/RCU to organize and disseminate environmental databases and information; and, 

(b) Objective 2.01.3, to strengthen the central role of the CAR/RCU. 

An IMS is only as strong as its weakest link; the CAR/RCU must have an internal IMS that provides a system design and solid technological foundation including database creation and development, data propagation, maintenance, future growth and enhancements, security, and access to and from external sources. 

The current state of computer technology in the CAR/RCU is, at best, three generations behind 1996 levels. There is no local area network (LAN), no centralized mechanism for data sharing, cataloguing or updating, and no capability for creating and maintaining spatially referenced data, such as a geographic information system (GIS). There are endless problems caused by the low-capacity computers and old software versions. Nonetheless, UNEP and the CAR/RCU recognize that it is essential to improve the situation and, in December 1996, authorized the expenditure of over $43,000 to replace all of the standalone computers in the CAR/RCU. These new computer acquisitions will provide much of the physical infrastructure for the internal CEPNET. 

4.03.1 Hardware and Software 

The first step in the creation of the internal CEP network is to select the hardware and software systems. Once received, each of the computers will be installed and configured according to a pre-determined implementation plan. The next critical task is to evaluate networking and system options, and additional hardware and software required, in consultation with a LAN/Web Expert consultant. 

The consultant will install and configure the LAN, including the cabling, configuration to the network of all computers and peripheral devices, configuration of the system server and networking hardware, and installation of the network software, electronic mail and all server-based applications software. In conjunction with this, the consultant will design and develop components such as the various system standards, backup and maintenance procedures, security and system protection guidelines, and file naming conventions. In addition, the consultant will be responsible for training and technology transfer to appropriate CAR/RCU staff, especially the Information Systems Analyst. 

4.03.2 Training 

Perhaps the most critical activity in Phase I is the training of CAR/RCU personnel. All staff will be trained to an intermediate level for the Windows 95 operating system, including functions such as the use of e-mail, file and document sharing, virus and data protection. Most staff will receive wordprocessor training to an advanced level. As appropriate for their needs and job function, personnel will also receive training in the use of spreadsheet software, database software, HTML conversion/creation software, and/or project management software. As much as possible, this training will be conducted on CAR/RCU premises in order to keep down costs and minimize office disruptions. Where feasible and appropriate, self-paced interactive tutorial software will be used. The Information Systems Analyst will co-ordinate this activity. 

4.03.3 CEP Databases 

Another concurrent task associated with the installation/configuration/training discussed above, is the conversion of existing CEP databases to the new database systems. The CEPNET Programme Officer, in conjunction with the Information Systems Analyst, will design and create the databases and will initiate the transfer/conversion of the existing information. This activity will analyze CAR/RCU and CEPNET database requirements, prepare documentation on the system design, maintenance and update procedures, prepare training manuals and provide training courses to appropriate staff. Procedures and documentation must also be developed to upload the databases to the external CEPNET server (Internet). 

4.03.4 Spatial Databases 

Many of the databases required for CEPNET purposes have a spatial component. A GIS is therefore the appropriate tool for the development and maintenance of these data. The specialized hardware/software requirements for a GIS must be assessed, then the selected system needs to be acquired, installed and configured. Consideration will be given to industry directions, regional trends, the current and future GIS directions of the Pilot Network Program countries, UNEP GIS standards, UNEP GRID compatibility, and the format and requirements of the existing spatial databases that will be integrated into CEPNET. These databases must also be fully compatible with the external Web-based GIS functionality that will be created in Sub-Project I, Phase II. 

4.04 Sub-Project I, Phase II: External CEP Network (Internet)  

4.04.0 Overview 

The external CEP network is very dependant on the internal CEP server. The internal system is used for the creation, modification and archiving of the information and database that are subsequently uploaded onto the external system. The system capacity and design of this external CEP network, to be called the CEPNET Web Server, must deal with many issues, including system security, firewall technology and isolation of the external system from the internal system, software and database compatibility, Internet connectivity and communications, and World Wide Web (WWW) functionality. It is also critical that design considerations take into account that this server will be a prototype for the systems to be installed later into the Pilot Network Program countries. The design requirements must therefor examine cost and technology issues that will be faced in those implementations. 

4.04.1 CEPNET Web Server 

The CEPNET Web Server will be the window into CEPNET via the Internet. The design and implementation of the server components will follow internationally accepted standards while meeting Project, UNEP and IDB requirements. There will be five major, inter-related Internet functions on the CEPNET Web Server: 

1) Query Engine; 

2) Metadata Databases; 

3) Web Links Database; 

4) Web-Based Geographic Information System; and, 

5) Information (Databases, Documents, Reports). 

The LAN/Web Expert consultant will assess the various hardware, software, security and Internet connectivity requirements for the CEPNET Web Server. Considerable effort is anticipated to investigate and determine the appropriate Internet connection options. The hardware and software will be acquired, installed and configured. The consultant, along with the Information Systems Analyst, will also create and maintain the CEP homepage on the server. 

4.04.2 Query Engine and Metadata Databases 

The Query Engine and the Metadata Databases are integrally linked and tied together. It is therefore likely that these functions will be created at the same time using off-the-shelf tools and standards that have been developed for environmental information system purposes. First, there will be an assessment of the Project requirements. An evaluation of the query and database options will then be made and the selected software acquired, installed and configured. User training on metadata concepts and the database creation software will be provided to appropriate staff. A priority list and an implementation plan for populating the metadata databases will be developed. The task of populating the databases is considerable and will be ongoing throughout much of the duration of the Project under the direction of the Information Systems Analyst. Quality assurance and acceptance testing procedures will also be developed and followed. The LAN/Web Expert consultant will initiate and coordinate this activity. 

4.04.3 Web Links Database 

The Web Links Database will enable users to transport to and from other Web sites, or locations, that contain information or data identified as a result of a Query or search, or from a link in the CEP homepage. The LAN/Web Expert consultant will detail requirements, evaluate options and acquire, install and configure appropriate software for the creation, maintenance and verification of the links and their validity. Guidelines, documentation, training manual and a training course will be prepared. The database will be continuously developed by the Information Systems Analyst through the duration of the Project. 

4.04.4 Web-Based Geographic Information System 

The development of a Web-Based Geographic Information System (Web-GIS) is one of the cornerstones of the Project. The Web-GIS functions will enable a user to interactively access CEPNET spatial databases to perform custom GIS queries to produce maps or other output, and to conduct GIS spatial analysis functions in real-time. The Web-GIS will not only provide access to the regional spatial data holdings of CEPNET, but when installed in the Pilot Network Program countries, it will also provide access and similar functionality for national and local level spatial databases. 

The current state of Web-GIS software is in a state of very rapid development and evolution. There will be a concerted effort to ensure that all Project developments will provide a solid foundation for the inevitable changes that will take place in the near-future. 

A GIS Expert consultant will be required to prepare a report on the Web-GIS requirements including a comprehensive list of functions, system and database design considerations and standards. The consultant will evaluate and recommend software options, and install and configure the software when acquired. It is anticipated that there will be a requirement for considerable applications development using the tools and scripting macro languages of the selected software. Spatial data standards will be reviewed and adopted. Following a prioritization of database needs, the consultant will begin the process of creating or modifying the spatial databases. The expert will also develop quality assurance standards and procedures, and provide documentation on the system and database design. In consultation with the GIS Expert, the Information Systems Analyst will create, modify and/or convert the spatial databases appropriately. 

4.04.5 Information (Databases, Documents, Reports) 

An ongoing development associated with the CEPNET Web Server is to make available products and outputs such as databases, documents, reports and data files that may be of interest to CEPNET users. All information will be accessible from the homepage as well as by the query system when it is identified through the metadata catalogue. When possible, information that is already in electronic form will be converted to HyperText format and placed directly on the homepage. The information may also be downloadable as a text or wordprocessor file or as a scanned document. Similarly, databases will be made appropriately available, as will other CEP data and information holdings including technical reports, text of conventions and protocols, and project documents. 

The LAN/Web Expert consultant will prepare a report detailing the Information requirements, evaluate hardware and software, and recommend acquisitions. The system will include a document scanner and appropriate imaging software. Following the installation and configuration of the input systems, the Information Systems Analyst will conduct acceptance tests and produce system design documentation and production guidelines, as well as a training manual. A list of prioritized information needs will be produced and training provided to appropriate CAR/RCU staff. The Information Systems Analyst will initiate the creation, conversion and/or modification of the Information. 

4.05 Sub-Project I, Phase III: Pilot Network Program 

4.05.0 Overview 

The objective of the Pilot Network Program (PNP) is to establish information management systems in the six designated countries that have been previously selected: Barbados, Dominican Republic, Jamaica, Nicaragua, Trinidad and Tobago, and Venezuela. The IMS implementations will enable these pilot programs to showcase national and local-level information on coastal and marine resources. Further, the PNP countries will undertake a demonstration project that will highlight the capabilities of the information management system and the underlying information. 

The PNP will provide basic hardware and software to develop an external web server, in each participating country, that will have functions modeled on those developed in Phase II for the CEPNET Web Server. It is required that the countries provide appropriate professional and support personnel to work closely with the CEPNET team to design, install and test all elements of the system and to populate the various databases. The Project will provide appropriate training and guidance to enable these personnel to become experts themselves. In turn, the PNP countries will be asked to contribute their expertise to help in the implementation of Sub-Project II in other IDB member countries. In other words, the Project will train-the-trainers. 

Another important component of this Phase is the commitment by the PNP participants to produce a demonstration project using, as much as possible, resources that are available from the IMS implementation. This demonstration will be the production of a 'State of the Coasts' report. Depending on the capabilities of the country concerned, this report could be national or local in scope. Regardless, the State of the Coasts report should provide an excellent demonstration of how an integrated information management system can be used for real and practical applications. 

4.05.1 Participation Assessment 

The first step in the PNP process is to ascertain the participation and commitment by the six designated countries. It is anticipated, based on preliminary discussions, that all six countries will likely be enthusiastic participants. The countries will be asked to officially reaffirm their commitment and to identify appropriate personnel and other resources in line with this revised workplan and Project objectives. 

4.05.2 Needs Assessment 

In cooperation with each country, a needs assessment will be undertaken by a Consultant/Trainer to determine, for instance, the hardware, software, Internet connectivity, support, and training required. Where possible, information will be derived from existing documents such as the recent survey conducted by the Economic Commission for Latin America and the Caribbean (ECLAC). Site surveys and evaluation will also be undertaken, as appropriate, and a report produced with and for each country. 

4.05.3 Country Workplans 

A Consultant/Trainer will produce a detailed workplan in cooperation with each PNP country. This plan will address all issues associated with a successful implementation including project tasks and activities, resources, timetable, and budget. 

4.05.4 IMS Implementation 

The necessary and agreed upon hardware and software will be obtained, installed and configured in cooperation with the participating country. The Web server, modeled on the CEPNET Web Server, will be setup with functions that will include a query engine, metadata database, Web links database, and Web-based GIS. The servers will also have a homepage that will make accessible information on coastal and marine resources including documents, databases and reports. The LAN/Web Expert consultant and the Consultant/Trainers, as necessary, will be involved in most aspects of the implementation. 

4.05.5 Training 

The training of staff is perhaps the most critical task in the PNP. Consultant/Trainers will use appropriately modified training materials prepared earlier in Phase II. The PNP participants will receive training in all of the functional areas associated with the IMS implementation. Training will likely take place in each of the PNP countries, unless it is more efficient and economical to conduct larger training classes at a central location. 

4.05.6 Database Development 

The PNP countries are expected to commit to populating the databases with data identified in the country workplan and according to the required timetable. The Consultants/Trainers will be available to help resolve problems and to ensure successful creation of products. 

4.05.7 Program Sustainability Plan 

Discussions will take place with each of the PNP countries in order to develop strategies to ensure the continued expansion and long-term viability of the Project. A joint report, with recommendations and a follow-on plan for each country, will be prepared and used in the Project Future Plans and Implementations report. 

4.05.8 'State Of The Coast' Report 

Using the IMS implementation, and to the greatest extent possible using databases created within the scope of this project, each PNP country will be encouraged to produce a 'State Of The Coast' report. Depending on the individual country and the datasets and other relevant information available, the report could be national or local in scope. The report will be produced by each PNP country with the assistance of the full Project team as appropriate. 

Each report will be made available in electronic form at a minimum, and reside on the PNP server. The reports will be used to showcase the Project and to demonstrate a real-world applications development. The experience gained from the creation of the reports will be used to help provide expertise and support to Sub-Project II. 

4.06 Sub-Project II: Technical Advisory Services  

4.06.0 Overview 

The purpose of Sub-Project II is to provide expert assistance in environment and natural resources management to the seventeen IDB member countries. The Technical Advisory Services (TAS) will endeavor to provide a capability to evaluate needs and to formulate an assistance program. The PNP participant countries from Sub-Project I, Phase III, will work closely with the CEPNET project team to help provide the various services. These services could include program consultation, assist with a technical IMS implementation, provide training and/or create a demonstration project. As much as possible, the PNP countries will assist with the technological transfer of knowledge and skills. 

Sub-Project II has a base of person resources but does not have significant non-salary funding available. Three approaches have been identified to obtain additional funding to carry out the TAS activities: 

1. Development of specific TAS project proposals and the pursuit of funds from donor organizations; 
2. The movement of funds from within the Project when financial savings can be made in Sub-Project I; and 
3. Provision of funds from the CEPNET Programme budget. 

These approaches will be instituted as the Project develops and in advance of TAS implementation. 

4.06.1 Consulting Services 

The PNP countries and the CEPNET project team will jointly provide a consulting service to the member countries. The constitution of this service will be determined as the Project progresses. The service will be actively promoted and the countries will be asked to submit requests for participation. Following analysis of the responses and where the requested services are granted support, the Consultant/Trainer will prepare a workplan for each accepted project. 

4.06.2 IMS Implementation 

The purpose of this activity is to assist the IDB member countries to setup an IMS Web Server similar to those developed in Sub-Project I. The form of assistance will be technical, and not the provision of hardware or software, unless additional sources of funding are obtained. The Project will support the development of a Web server that with functions such as a query engine, metadata databases, Web links databases, Web-GIS and other information. The PNP countries will work with the CEPNET project team to promote and implement this service. 

4.06.3 Training 

Training courses that are based on those provided to the PNP countries can also be provided to the IDB member countries. As with the consulting and IMS implementation services, the training courses will be a joint PNP country and CEPNET undertaking. 

4.06.4 Demonstration Projects 

All IDB member countries will be encouraged to use the resources and experience of the PNP countries and the CEPNET project team to produce demonstration projects, especially a 'State of the Coast' report. The scope of such projects will depend on the level of IMS implementation, completeness and availability of appropriate databases and other information, and the knowledge and skills available in the member country. It is hoped that the momentum and enthusiasm gained from successful demonstration projects will result in follow-on projects and additional sources of funding. 

---

V. PERSONNEL 

Contents

5.01 Personnel Requirements 

5.01.0 Overview 

In order to undertake the activities described above, the following personnel will be contracted using IDB funding: 

Project Manager 24 months 
Information Systems Analyst 22 months 
LAN / Web Expert(s) 21 months 
GIS Expert(s) 19 months 
Consultant / Trainers (Spanish) 14 months 
Consultant / Trainers (English) 14 months 
Technical Advisors / Trainers 3 months 

Additionally, UNEP will provide the following personnel resources as a counterpart contribution: 

Senior Programme Officer 8 months 
CEPNET Programme Officer 8 months 
Administration / Funds Officer 5 months 
Administration Assistant 16 months 
Bilingual Secretary 24 months 
Information Assistant 12 months 
Temporary Assistance 5 months 

5.01.1 Project Manager 

The Project Manager is responsible for the overall coordination of the Project and the CEPNET Regional Program. The Project Manager will manage the consulting team and will report directly to the Co-ordinator of the Caribbean Environment Programme at CAR/RCU. This is a 24 month position. 

5.01.2 Information Systems Analyst 

The Information Systems Analyst is a 22-month position that will provide database design and development expertise, software training and systems support for the information systems. This Analyst will be involved with the CEP database developments and will coordinate the training activities related to the internal CEP network. The Analyst will work closely with all members of the technical implementation team for most development activities, including those associated with the Web server, Query engine and Metadata databases, Web links database, Web-GIS databases and the external information databases, documents and reports. The creation, modification and/or conversion of the various databases and related developments will be initiated and coordinated by this consultant. 

5.01.3 LAN / Web Expert(s) 

The LAN / Web Expert consultant(s) will provide expertise for the design and development of the physical systems including both the internal and external CEP computer server systems and related functions, the local area network, external network, Internet connection, system security, system standards, procedures, conventions and technology transfer. The consultant(s) will provide similar advice and services to the PNP countries and will be available for consultation for IMS implementation issues in Sub-Project II. This is a 21 person month development. 

5.01.4 GIS Expert(s) 

The GIS Expertise is a 19 person month consultant position(s). The expert(s) will prepare a requirements report for the Web-GIS, install and configure the GIS software, initiate GIS applications development, document and adopt spatial data standards, quality assurance procedures, database design, prepare system documentation, and coordinate the creation or modification of the spatial databases. The consultant(s) will also provide appropriate training and advice to other members of the Project team, the PNP countries and GIS related implementations in Sub-Project II. 

5.01.5 Consultant Trainers (Spanish and English) 

The consultant trainers will provide the critical support for the Pilot Network Program in Sub-Project I, Phase III and Sub-Project II. As appropriate, the consultants will conduct PNP country needs assessments and prepare detailed workplans. In addition, they will conduct training and coordinate database developments for the countries. The consultants will also be responsible for preparing a Program Sustainability Plan and for the coordinating team assistance for preparation of the 'State Of The Coast' reports. In Sub-Project II, the consultant trainers will consult with the countries and prepare project workplans, assist appropriately with the provision of IMS implementations, training and demonstration projects. These are 14 month positions. 

5.01.6 Technical Advisors / Trainers 

These are shot-term consultants that will be contracted on an as-needed basis to provide highly specialized services, advice or training that is not available from other project personnel. 

5.01.7 Counterpart Personnel 

UNEP will provide staff for the various support and administrative functions required for the Project, including the Administration / Funds Officer, Administration Assistant, Bilingual Secretary, Information Assistant and Temporary Assistance as needed. Additionally, the CEPNET Programme Officer, who reports to the Project Manager, will be intricately involved in many elements of the project, as well as other related CEPNET developments and activities. A Senior Programme Officer, with specialization in coastal and marine environmental resources management and planning, will provide support for the PNP country activities, especially the 'State Of The Coast' reports, and to Sub-Project II as required. 

---

VI. TIMETABLE 

Contents

TASKS AND ACTIVITIES	ESTIMATED DURATION (elapsed months)	START MONTH	END MONTH
4.01 Project Management and Coordination
4.01.1 Project Requirements and Implementation Strategy	3	Nov-96	Jan-97
4.01.2 Develop Workplan	3	Nov-96	Jan-97
4.01.3 Human Resources Planning	3	Dec-96	Feb-97
4.01.4 Funds and Budget Planning	2	Jan-97	Feb-97
4.01.5 Project Information and Promotion	24	Dec-96	Dec-98
4.01.6 Future Plans and Implementations	10	Dec-97	Oct-98
4.02 Monitoring, Reporting and Evaluation
4.02.1 Project Initiation Workshop	1	Nov-96	Dec-96
4.02.2 Technical Advisory Group (TAG)	21	Feb-97	Oct-98
4.02.3 Programming and Evaluation Committee (PEC)	22	Feb-97	Nov-98
4.02.4 Progress Reports	19	Mar-97	Sep-98
4.02.5 Special Reports	18	Mar-97	Oct-98
4.02.6 Financial Reports	15	Oct-97	Dec-98
4.02.7 Terminal Report	3	Sep-98	Nov-98
4.02.8 Internal Evaluation	4	Aug-98	Nov-98
4.02.9 External Evaluation	3	Sep-98	Nov-98
4.03 Sub-Project I, Phase I: Internal CEP Network (Intranet)
4.03.1 Hardware and Software	6	Nov-96	Apr-97
4.03.2 Training	5	Feb-97	Jun-97
4.03.3 CEP Databases	19	Apr-97	Oct-98
4.03.4 Spatial Databases	19	Apr-97	Oct-98
4.04 Sub-Project I, Phase II: External CEP Network (Internet)
4.04.1 CEPNET Web Server	5	Feb-97	Jun-97
4.04.2 Query Engine and Metadata Databases	20	Mar-97	Oct-98
4.04.3 Web Links Database	17	Jun-97	Oct-98
4.04.4 Web-Based Geographic Information System	19	Apr-97	Oct-98
4.04.5 Information (Databases, Documents, Reports)	19	Apr-97	Oct-98
4.05 Sub-Project I, Phase III: Pilot Network Program
4.05.1 Participation Assessment	3	Feb-97	Apr-97
4.05.2 Needs Assessment	3	Sep-97	Nov-97
4.05.3 Country Workplans	3	Sep-97	Nov-97
4.05.4 IMS Implementation	6	Oct-97	Mar-98
4.05.5 Training	4	Jan-98	Apr-98
4.05.6 Database Development	9	Feb-98	Oct-98
4.05.7 Program Sustainability Plan	4	Jul-98	Oct-98
4.05.8 'State Of The Coast' Report	6	Mar-98	Oct-98
4.06 Sub-Project II: Technical Advisory Services
4.06.1 Consulting Services	10	Jan-98	Oct-98
4.06.2 IMS Implementation	6	May-98	Oct-98
4.06.3 Training	6	May-98	Oct-98
4.06.4 Demonstration Projects	6	May-98	Oct-98

---

ANNEX II: LIST OF ACRONYMS 

Contents

CAR/RCU  Caribbean Regional Co-ordinating Unit (UNEP) 

CEP  Caribbean Environment Program (UNEP) 

CEPNET  Caribbean Environment Program Information Systems for the Management of Marine and Coastal Resources 

ECLAC  Economic Commission for Latin America and the Caribbean 

GIS  Geographic Information System 

IDB  Inter-American Development Bank 

IMS  Information Management System 

LAN  Local Area Network 

PEC  Programming and Evaluation Committee 

PNP  Pilot Network Program 

RCU  Regional Co-ordinating Unit (UNEP) 

ROLAC  Regional Office for Latin America and the Caribbean (UNEP) 

TAG  Technical Advisory Group 

TAS  Technical Advisory Services 

UNEP  United Nations Environment Programme 

Web  World Wide Web (Internet) 

WWW  World Wide Web (Internet) 

---

---

Top of Page

CEP Homepage